How to Find the Best Virtual Assistant For Your Business

Finding Virtual Assistant For Your Business

After you become aware of the need for a remote professional to help you with your business tasks, finding virtual assistant now becomes the most important challenge. It is for this reason that we decided to share this article on how to find the best virtual assistant for your business.

What is a Virtual assistant?

Remote virtual assistants (VA) are an independent contractors who provide administrative, creative, or technical services while operating outside the client’s office. This enables them to work independently with multiple clients, in many cases.

They do remote work and can perform a broad range of specific tasks such as bookkeeping, email management, social media management, data entry, customer service, administrative tasks as phone calls, and more.

Why to Hire a Virtual Assistant Service?

The increasing demands of modern businesses require owners to wear multiple hats, juggle various tasks, and be available 24/7. However, this can lead to burnout and has a direct impact on the quality of work performed.

Fortunately, a remote assistant can take on many of these tasks, allowing business owners get more control to focus on other aspects of your company as core activities and reduce the business hours.

There are several reasons why you might need to hire a virtual assistant for your business, including:

  1. Increased Efficiency: By delegating tasks, you can focus on your core activities, increasing your productivity.
  2. Cost Savings: Hiring a full-time employee represents spending more money, but virtual assistants can work on an hourly or project basis, saving you money, with the same quality work offered by a regular employee.
  3. Flexibility: Most virtual assistants work remotely, meaning you can hire someone from anywhere in the world, giving you access to a wider pool of talent.
  4. Scalability: As your business grows, so can your virtual assistant team. You can increase or decrease their workload as required.
  5. Expertise and Profitable Work: Many virtual assistants can specialize in specific tasks, meaning you get access to specialized skills without the need to hire a full-time employee in office.
  6. Work-life balance and mental health: As business owner, having a virtual assistant working with you help to get a better time management to focus on the most important task to grow your own business and get more free time to share with family and friend, avoiding the overwhelming.

In previous blog post, we’ve discussed about the 8 benefits of hiring virtual assistant services for you or you company

Some tasks that can be performed by an experienced VA

Between the tasks that a virtual assistant can perform for your business are:

  • Web design
  • Phone calls
  • Email management
  • Administrative duties as scheduling meetings and calendar management
  • As Personal Assistant
  • Project management tasks
  • And other services

Finding Virtual Assistant for Your Business

Finding the right virtual assistant for your business can be a challenging task. Here are tips to help you find the best virtual assistant for your business:

  1. Determine Your Needs: Before you start your search, determine the tasks you need your virtual assistant to perform. This will help you narrow down your search and find someone with the right skills.
  2. Look for Experience: When looking for a virtual assistant, experience matters. Look for someone who has experience working with businesses similar to yours and specific skillset in relation to the tasks to be performed.
  3. Create a clear job description: It’s necessary to write a very clear job description with all the tasks to be performed by the virtual assistant to be hired
  4. Check References: Always ask for references and follow up with them. This will help you get a sense of their work ethic and reliability.
  5. Communication skills: Communication is key when working with a virtual assistant. Look for someone who is responsive communicates well, and can adapt to your communication style.
  6. Availability: Make sure the outsourcing virtual assistant you hire has the availability to complete the tasks you need them to do within the timeframe you require.
  7. Technical Skills: Depending on the tasks you need your virtual assistant to perform, they may require technical skills. Make sure they have the necessary technical skills to perform the tasks you need them to do. It is advisable to ask the candidate for a bachelor’s degree or diplomas that certify his or her skills and knowledge in the specific area.
  8. Cultural Fit: When hiring a virtual assistant, you want someone who fits with your company culture and work style. Look for someone who shares your values and work ethic.
  9. Pricing: Virtual assistant services pricing varies, so make sure you understand their pricing structure before hiring them.

How to find the best virtual assistant for hire: Step-by-step guide

  1. Define your needs: The first step is to define your needs. What tasks do you need help with? What skills and experience do you need in a virtual assistant? Once you know what you need, you can start your search.
  2. Do your research: There are a number of websites and online directories where you can find virtual assistants. Take some time to research different VAs and read reviews before making a decision.
  3. Interview potential candidates: Once you’ve found a few potential candidates, it’s time to schedule interviews. This will give you a chance to get to know them and see if they’re a good fit for your needs.
  4. Make an offer: Once you’ve found a candidate that you’re happy with, it’s time to make an offer. Be sure to discuss the terms of employment, including the rate of pay, hours of work, and benefits.
  5. Onboard your new VA: Once you’ve made an offer and it’s been accepted, it’s time to onboard your new VA. This includes providing them with access to your systems and training them on the tasks that they’ll be responsible for.

Where to Find Virtual Assistants

There are several ways to find and hire virtual assistants services, including:

  1. Freelance sites: Platforms such as Upwork, Freelancer, and Fiverr have a vast pool of virtual assistants available for hire.
  2. Referrals: Ask your colleagues or other business owners if they know of any outsourcing virtual assistansts they would recommend.
  3. Social Media: Post on your social media accounts, for example, Facebook Groups that you are looking for a virtual assistant. You may be surprised at the number of responses you receive.
  4. Virtual Assistant Agencies: There are several virtual assistant companies, as ProtopVA, available that specialize in matching virtual assistants with businesses.
  5. Job Boards: Post your virtual assistant job on job boards such as Indeed, Monster, or ZipRecruiter.

Remember that time is money and if you do not know how to hire virtual assistant services, ProtopVA can take care of the process of finding, interviewing and selecting the best professional for your business.

If you are ready to get started, book a call with one of our ProtopVA specialists to start outsourcing your virtual work.

Looking for virtual assistant jobs?

If you are a remote worker and arrived to find virtual assistant jobs, don’t worry in our page Work as an assistant, you can find the steps to join us.

We will help you to connect with potential employers to get a job as virtual assistant.


Hiring virtual assistant services can be a game-changer for your business, providing you with additional support and increasing your productivity. By following the tips outlined above, you can find the best virtual assistant services for your business needs.

It’s important to remember that finding the right virtual assistant takes time and effort. But the benefits of having a skilled remote assistant to support your business are worth it. Take the time to define your needs, do your research, and evaluate your options carefully. By doing so, you’ll find the best virtual assistant to help your business succeed.

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