Imagine if the COVID pandemic hadn’t hit the United States 20 years ago? There would be very little technology that would have enabled remote workers to work. Some people never worked from their homes, due to the limitations of the technology available at that time. The power of modern technologies is helping businesses build the future of work and help employees work smarter. It’s important to have tools that will help employees share files, collaborate on projects and deliver better results than traditional office tools.
With so many new tools available to businesses, how do companies stay competitive? It’s important to focus on six technology aspects that help remote workers work as effectively as in a traditional office.
Cyber security tools are essential for remote workers. They enable them to collaborate and communicate more effectively.
When employees work from home or work from a remote location, IT security is important. Companies often don’t have full visibility into which devices employees use or from which networks they access information. Workers who work remotely frequently work in coffee houses and other public places, which means that they rely on third-parties to connect to the company network. These connections may or may not be secure.
Companies must take into account the security measures that can be taken to protect workers working remotely. In remote settings, employees must first be authenticated before they can access sensitive company data. You might decide to pause certain sessions for a specified time period if people are putting off working on a project because they are too busy.
File sharing platforms. Companies can securely share documents, files, and folders with other people using secure file-share platforms like Dropbox.
Sometimes it can get messy if all you do is send people emails and let them access files and documents. If people are only using email, a lot of information will be lost. Similarly, messages can become difficult to manage because of the lengthy length of the messages.
It’s helpful to invest in a well-known file-sharing platform that enables users to securely share files — such as a service like Dropbox — that will allow users to collaborate securely. These apps are purpose-designed to share files securely and enable multi-person access to files. These tools help businesses keep workers connected while they work remotely, removing the inefficiencies that come with email.
Some businesses need tools that enable remote workers to work collaboratively, as they allow teams to work on projects, share files, and so on.
Collaborative tools that allow teams to work remotely in real time help them feel more like they’re working in-person. It’s very easy to allow many people to work on the same document, post comments, and even work on other projects together without any interruptions.
This reduces the need to create multiple versions of the same file. There’s no need to keep sharing files and always wonder if you have the most recent copy. Invite people you think will enable them to work together, and then give them access to the information that they need. The rest is up to them.
Team building is as easy as having a chat with a colleague or using a chat app to create a group call or discuss a project together.
It’s not enough to just assign tasks and meet deadlines. Your company culture can make or break virtual teams. Invest in virtual team building like you would with on-staff employees.
Team-building apps and tools help teams get to know one another and help them feel part of the team. Its a good way to let people start conversations and get to know each other while working remotely.
Training and Onboarding will improve significantly as a result of training tools that are incorporated into the system.
This can be as important as giving your remote workers opportunities to learn new skills and move up the career ladder. Digital technologies allow remote workers to continue to learn new skills and stay relevant. It’s vital in an environment that continues to change quickly.
It’s very important to take advantage of all the tools that allow you to analyze huge amounts of data to understand your business better.
Data analytics tools can help you run a better business if you have a robust data warehouse or service that analyzes and aggregates data from various sources. When your company has advanced technology, you can learn a lot about every area of your business, from the work that your workers do to sales and marketing, and even your day-to-day operations. Find out what areas of your business you can use data analytics to help you improve.